Data Use Agreement Addendum

Participants are organizations located beyond the DUA Holder (a supported institution) that participate jointly in the research study. There are three (3) employee classifications. The applicable classification is determined by the data sharing system for a study. A new AED is needed when researchers request data for a new study. A “study” is defined as a strong conception of research, which clearly defines the objectives and importance of the research conducted and provides a credible and simple argument about the importance of the project. The study focuses on hypotheses/study questions, data limitations, analysis plan and analysis methods. The scope and purpose of the study should help CMS to oversee, manage and improve Medicare and Medicaid programs and services provided to recipients. The DAC is responsible for monitoring and documenting all DUA compliances for each project that is distributed with data housed in the DAC information system. Secondary administrators include the principal investigator (PI) and all others who are added to the AEA through the signature.

Secondary administrators, belong to those who have access to raw data and monitor others, and legally agree to comply with the DUA. The primary “data manager” on all DAC DUAs is Stephanie Tomlin, who is the person who has access to raw data and is responsible for all aspects of the data, including, but not just on organization, maintenance, security and storage in accordance with the AAC. Note: The DAC Research Compliance Coordinator will work with the researcher to develop and complete the DUA package for transmission to ResDAC, and to verify and modify the package. The DAC processes payment after receiving the DUA authorization. If the AEA payment has been confirmed, the DAC will notify the IP. DAC CMS Executive Summary Completion Instructions and Examples are available as a reference for DAC users. Applying to ResDAC for reuse or reuse of ACA requires multiple documents. The list of documents, their purposes and a download option are available on the ResDAC Document Index page. .

The overall timing of a CMS-DUA application will vary, but researchers must plan at least 4-6 months from submission to approval, depending on the files requested and the complexity of the study. A CMS DUA Executive Summary model must be completed for transmission to CMS with support documentation, in order to obtain a CMS-DUA. The CMS “User” on all Dartmouth DUAs is Jill Mortali, who signs on behalf of Trustees of Dartmouth College, Office of Sponsored Projects.